Sale Purchase Billing softwrae Entry
Cash / Debit :
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Select Cash for cash memo and Debit for debit memo invoice. Default option can be set for new voucher entry.
Invoice Details :
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Select sales / purchase Bill types. GST amount calculates according to Bill Type selection.
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If any invoice type not defined, then you have to select sales / purchase account directly.
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Select Tax / Retail invoice for GST purpose. You may select Other for service or job work invoice.
Voucher / Document No. / Date :
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Give Bill No. and date for sales entry and voucher number for purchase entry.
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Voucher number can be auto generated using by creating voucher number series.
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Enter Document No. / Date if its are required.
Party A/c :
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Select party account of the invoice from the list.
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You may enter cash party information in cash memo or select cash party from the list by setting cash party required.
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Party selection step and popup details can be customized using Query (CTRL + A) option.
Voucher / Document No. / Date :
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Give Bill No. and date for sales entry and voucher number for purchase entry.
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Voucher number can be auto generated using by creating voucher number series.
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Enter Document No. / Date if its are required.
User Field Entry :
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User Field entry is available to store additional information.
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It gives entry for user field created for specific voucher type. User field entry resizes automatically according to number of user fields.
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Press ESC to complete the user field entry.
Product Entry Details :
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In Middle Entry, Press ENTER to start product entry.
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Select product from the list. You may insert, edit, delete directly from the product popup.
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Product selection steps and columns in product popup can be customized using Query (CTRL + A)
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Product name can be modified in Item entry without its master name using Product Name Overwrite option in Setting->Voucher Setup Invoicing.
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Receipt and Issue entry can be entered in same voucher by setting Receipt (R) Issue( I ) in Setting -> Company Setup -> B.Inventory.
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Then Middle user field entry is available in separate entry form for the selected voucher type.
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Give product quantity. If product contains dual stock, then give quantity in 2nd unit and its conversion factor. 1st unit quantity calculated automatic. You may change it.
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If product contains Batch wise stock, then input batch name for purchased product. Batch stock selection list is available to select batch for selling product.
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If product contains Location wise stock, then selection location where purchased goods are stored in purchase entry. Location wise stock list is available to select location from where goods are sold in sales entry.
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If product contains serial no. wise stock, then you have to enter serial no. entry for each quantity in purchase entry. In sales entry, selected product's serial no. stock list is available to select serial no. to sell.
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Product rate will come automatically from master or price list (if required). If Tax Paid Rate required for GST calculation, then tax paid rate entry is opens. You have to give tax paid rate in the entry and rate will automatically calculated without tax.
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Product Quantity and rate can be enter up to 4 decimals according to stock options in Setting -> Company Setup -> B.Inventory
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Product amount calculates according Qty, rate and rate conversion factor given in product master. You may change the calculated amount.
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Item entry can be deleted from the list by Delete Key.
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You may enter any number of item entry. After completing item entry, press TAB to exit from it.
Expenses Entry :
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Expenses entry shows expenses amount and its effected account.
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Tax Amount calculates automatically according to Invoice type. You may change it.
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Expenses may deduct or add in invoice. Total amount for each item wise expenses displays here, but it can not be modified from here.
Remark :
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Give narration here. you can get saved narration list by pressing CTRL+F1.
Bill To Bill Adjustments :
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If party contains bill to bill balance method, then bill to bill adjustment entry is available.
